Trello + Steady

Trello integration for team coordination

Your team’s work already lives in Trello—cards, boards, workflows, deliverables. But that activity doesn’t automatically translate into team visibility. Team members waste time manually typing card names into standup messages. Managers chase down status across Slack threads, status meetings, and the Trello board. Stakeholders can’t tell what’s actually getting done without interrupting the team.

Steady bridges that gap. Connect Trello and your card activity automatically attaches to human-written check-ins and goal updates, giving raw activity complete context. See what Sarah accomplished alongside why it matters. Start with a summary in someone’s check-in, then dive into the attached Trello cards for details. Context flows both ways.

How the Trello integration works

Connect Trello to Steady in 30 seconds. During setup, select which Trello boards to monitor—only activity from those boards syncs to Steady, keeping your team’s coordination focused on relevant work.

Smart Check-ins: Trello cards sync with each team member’s daily check-ins automatically. When Sarah completes a card, it appears in her standup. When Marcus moves a deliverable to “Doing,” it shows up in today’s team update. No manual linking, no typing card names into Slack—Trello activity attaches to check-ins so everyone sees concrete progress, fully contextualized by human-written summaries.

Goal Stories: Use AI-enhanced templates to quickly draft updates by automatically summarizing Trello activity however you need it. Instead of manually reviewing boards and copying card names, prompt the AI: “Summarize completed Trello cards from last month, organized by board or list.” The AI synthesizes your card updates into high-level narratives that show strategic progress, not just individual completions. Turn raw Trello data into stakeholder-ready goal updates in seconds.

Echoes: Set up automated reports that monitor your Trello data on whatever schedule you need. Configure an Echo to summarize completed cards every Friday, track board progress weekly, or report on deliverable status before stakeholder meetings. Echoes delivers tailored Trello summaries automatically—no more manually generating the same reports week after week.

Insights: Trello activity flows into Steady’s realtime analytics, giving you visibility into work patterns over time. The Activity report tracks total activity from Trello and all your integrated tools, filterable by team, people, or date range. Cross-compare Trello activity with other Insights reports—like Participation, Intentions Met, or Blockers—to understand holistic trends. Are cards moving rapidly but check-ins showing blockers? Is one team completing lots of cards but reporting lower morale? Insights connects the dots across your coordination data.

Key benefits

Eliminate status update meetings - When card updates flow into daily check-ins automatically, you don’t need meetings where team members recite which cards they completed yesterday. Everyone can see who’s working on what, what’s blocked, and what finished—all without interrupting anyone’s flow.

Give stakeholders visibility without constant check-ins - Project sponsors and executives see exactly what’s getting done without learning Trello workflows or constantly asking for updates. Card activity surfaces automatically in check-ins and goal updates.

Draft stakeholder updates in seconds - Summarize Trello activity in seconds with AI-powered templates. Pick your level of detail—high-level board overview or card-by-card breakdown—and AI transforms card updates into polished progress reports.

Monitor multiple boards from one place - Select which Trello boards matter for team coordination. Activity from those boards flows into Steady automatically. Your team sees relevant work without noise from tangential boards.

Reduce context switching - Team members stay in their flow. Trello activity appears in Steady automatically—no need to manually update Slack or duplicate status across tools.

Use cases

Async daily standups for distributed teams - Your team spans multiple time zones and departments. Instead of synchronous status meetings, everyone submits check-ins when their day starts. Steady automatically attaches yesterday’s Trello card updates—no one types “completed design review” because the Trello activity is right there. The whole team sees concrete progress across time zones without synchronous coordination.

Cross-functional team visibility - You manage marketing, design, and content teams each using different Trello boards. Set up an Echo that delivers a weekly summary: “High-level overview of Trello activity from Marketing Campaign, Design Requests, and Content Calendar boards.” Every Monday morning you get a digest showing which teams shipped deliverables, which had mostly administrative work, and where activity was unusually high or low—without asking anyone for status.

Weekly stakeholder updates without manual summaries - Every Friday afternoon you need to summarize what the team delivered. Instead of manually reviewing completed cards across multiple Trello boards, set up an Echo: “List all Trello cards marked Done this week, organized by board or list.” It delivers automatically every Friday at 3pm. Copy the summary into your stakeholder email and you’re done in two minutes.

Goal progress tracking across multiple boards - Tracking a quarterly goal that spans three Trello boards. When writing bi-weekly goal updates, use AI templates to summarize relevant Trello activity: “Summarize completed cards from Board A, Board B, and Board C that relate to our Q1 launch goal.” The AI finds relevant work across boards and generates a progress narrative that shows concrete advancement toward the goal.

Installation

To set up the Trello integration, go to Account Settings -> Integrations and connect to Trello. Read the documentation for more information.

About Trello

Trello is a visual project management tool that uses boards, lists, and cards to organize tasks and workflows in a Kanban-style interface. It's known for its simplicity and flexibility, allowing teams to create custom workflows, assign tasks, set due dates, and collaborate through comments and attachments, making it ideal for everything from personal to-do lists to complex team projects.

Frequently asked questions

How does the Trello integration work with daily standups?

When you connect Trello to Steady, each team member’s card updates automatically appear in their daily check-in. Team members answer standup questions via Slack, web, or mobile, and Steady attaches their Trello activity automatically—no manual copy-pasting of card names or status updates required.

Can I choose which Trello boards to monitor?

Yes. During setup, you select which Trello boards to monitor. Only activity from those boards syncs to Steady. This keeps your team’s check-ins focused on relevant work without noise from unrelated boards.

What Trello data appears in Steady?

Steady syncs card updates from your selected Trello boards. Card activity appears in Smart Check-ins automatically, flows into Insights reports for trend analysis, and can be summarized using AI-enhanced templates in Goal Stories or scheduled Echoes reports.

Do team members need to do anything after Trello is connected?

No. Once an admin connects Trello and selects which boards to monitor, all team members’ card activity automatically syncs to their check-ins. Team members don’t need to authenticate individually or change their workflow—just keep updating cards normally and activity appears in Steady automatically.

Can I use Trello with other tools for complete visibility?

Yes. Connect Trello alongside Slack, GitHub, Google Calendar, and other tools. When team members check in, activity from all connected tools attaches automatically. See completed Trello cards, merged GitHub PRs, and meeting time—all in one check-in with complete context.